Gmail Through Outlook Mail Server Migration

For years we’ve been running an on-site mail server using hMailServer on our Windows 2003 box. Recently we’ve wanted to start investigating an external solution, mainly due to lost emails when the internet is down around the office. After looking at a few other options, I found that Gmail through the Google Apps suite seemed to actually be the best solution.

It’s pretty easy to set up through a domain you have control over. You just need to change the MX records to point to the gmail servers, and create accounts for each user in the admin control panel. The best part for me is the POP3 feature, which allows the whole office to continue using the mail client that they’re used to (Outlook 2007 unfortunately in this case).

We’re planning on rolling this out within the next few weeks. All is set up except the MX redirection and pointing each Outlook to the new POP and SMPT servers. Awaiting the go-ahead, and then looking forward to not having to maintain this on-site server and spam filter, and having an archive of all emails online, accessable from anywhere.


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